Arco manages the digital processing of purchase invoices for Flemish local authorities in cooperation with their accounting software partners. In the meantime, 115 local authorities have joined this scheme, but their number is still growing rapidly.
At the start of 2017, 10% of documents were being processed via EDI (e-invoicing), whereas roughly 40% were delivered in PDF format and 50% were scanned. Optical character recognition (OCR) converts the PDF invoices and scanned documents into information that can be used for entering them in the books.
Pursuant to the European Directive, October 2019 is the final deadline for local authorities to switch completely to a system for receiving invoices in digital form. However, they are free to start using such a system much earlier given the many benefits that e-invoicing (EDI) has to offer. Consequently, they are also asking to receive more e-invoices.
Aroc uses particular action plan to activate all local authorities on Open/Peppol at no extra cost. The way that activation takes place is in line with the guidelines laid down by the Flemish Regional Government. They ensure that security is watertight (including. Magda certificates) and the user can benefit from all the functionalities of the government’s platform. For instance, senders who currently invoice the Flemish Regional Government through the Mercurius portal, also have the capability of serving member municipalities, towns/cities, public centres for social welfare and autonomous municipal companies.
On 2 May 2017, Antwerp City Council became the first local authority to receive digital invoices that had been sent via Open/Peppol. In the course of May and June 2017, more tests are being conducted at another six councils. The roll-out is set to continue in the second half of 2017.
Also a sender looking to deliver e-invoices to local authorities? If so, contact us to find out more about the procedure to be followed and which local councils are covered.
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